Greetings Colleagues,
I trust you are well and in good spirits. The August 16th Board meeting summary and program updates are detailed below. Contact me directly if you have questions or need additional information.
August 16th Board Meeting Highlights
The second meeting of the HBCU Library Alliance Board of Directors was held on Tuesday, August 16.
Financials
Accountant Shannon Poll presented the budget and financials, which included a budget review of the $1M Andrew W. Mellon foundation Accelerating Financial Change: Sustaining the HBCU Library Alliance project, outstanding membership invoices and several aged invoice write-offs. The Mellon project budget was developed in consultation with Mellon Nonprofit Finance Fund project consultants and the HBCU Library Alliance team. The Board approved the FY23 budget.
The following project activities were shared during the meeting.
Creating Access to HBCU Library Alliance Archives: Needs, Capacity and Technical Planning
Recommendations from the Creating Access to HBCU Library Alliance Archives: Needs, Capacity and Technical Planning project were shared with the Board. The goals of the 17-month project, in partnership with CLIR, are to build consensus around values, priorities and needs for managing archival collections and to document basic technical capacities.
Recommendations include creating a State of the HBCU Library Alliance address to be shared with all member libraries, providing face to face professional development and networking opportunities, and recruiting more young people to the library science field.
Related to digitization, revisiting the Cornell digitization project activities was suggested. CLIR is interested in continued discussion on a larger implementation project.
Andrew W. Mellon Foundation $1M Change Capital
The $1M Andrew W. Mellon Foundation Change Capital grant, awarded in December 2021, is in collaboration with the Mellon-funded Nonprofit Finance Fund's Building Financial Resilience project. Sandra Phoenix and Treasurer Tina Rollins were recently interviewed by the NFF team. Follow this link A Conversation with Sandra Phoenix and Tina Rollins about HBCU Library Alliance | Nonprofit Finance Fund (nff.org)https://nff.org/blog/conversation-sandra-phoenix-and-tina-rollins-about-hbcu-library-alliance to access the interview transcript.
Update: Tina Rollins and Sandra Phoenix attended the final session of the NFF Building Financial Resilience program on September 28-30 in New York, NY. NFF will continue their work with the HBCU Library Alliance for the next six months.
Grant Writer
The Grant Writer position has posted to the HBCU Library Alliance's distribution lists, Indeed and LinkedIn. The three-year part-time contractor position has the primary responsibility of raising required matching funds to complete a NEH (National Endowment for the Humanities) Challenge Grant-funded project "Building Capacity-HBCU." The position is budgeted at $35K annually. The Director of Development is the next project hire; the position description is in draft format.
Update: Ten resumes were received for the grant writer position. The HR team met on September 15 to begin discussion of 5 potential candidates. Two of the five candidates will be contacted for further discussion.
NEH Building Capacity Grant
Building Capacity is the five-year $365,000 1:1 matching challenge grant that offers a menu of preservation planning documents, collection surveys, treatment and rehousing services, and educational programs to the member libraries. The Conservation Center for Art and Historic Artifacts (CCAHA) is providing professional services to support this component of the project.
The HBCU Library Alliance has raised $160,500.00 of the matching requirement.
Update: Application materials will post in early October for round 2 of the Building Capacity project. CCAHA will host a series of webinars and assist as needed with questions/guidance for members regarding the application. The webinars will be open to all HBCU Library Alliance members to promote professional development within the community.
2022 Summer Conservation/Preservation Internship Project
The HBCU Library Alliance Conservation/Preservation Internship Program, funded by the Kress Foundation, continues to impact student success! The interns are brilliant, talented, and wise beyond their years. Several interns are pursuing a career interest in librarianship or library-related positions.
The six-week project was hosted June 7 through July 14. One of several highlights was the Tuesday, June 23rd "A Conversation with Dr. Carla Hayden" session. The final session was held on July 14th. Kress Foundation President Max Marmor attended the final session. Follow this link:
https://capture.udel.edu/media/HBCULA+Preservation+Internship+2022A+Intern+Project+Presentations/1_9m8ze2vn to access the AMAZING final session presentations.
Update: Samuel Johnson, Chief Librarian, Moorland-Spingarn Research Center, Howard University (DC) and John Diefenderfer, Documentary Heritage Program, New York State Archives have reached out since the final session to express interest in serving as a conservation/preservation host site. Yay!
Site Supervisor Laura Miller, Book and Manuscripts Conservator, Yale University (CT) and Melissa Tedone, Lab Head for Library Materials Conservation, Winterthur University (DE) connected regarding participating in a panel session with interns at the American Institute of Conservators 2023 meeting in Jacksonville, FL. More information is forthcoming.
CLIR - Battle for the Books Competition
The Battle for the Books Competition ended in mid-July. The institution with the greatest number of downloads received a collection of autographed books and original artwork. Follow this link Battle for the Books Prize - Material Memory (clir.org)https://material-memory.clir.org/battle-for-the-books-prize/ to access the autographed books.
Southern University New Orleans (SUNO) is the competition prize winner. Follow this link "There's Magic in Creating Something from Nothinghttps://material-memory.clir.org/s3-e2-theres-magic-in-creating-something-from-nothing/" to listen to Erica Witt's episode.
The HBCU Library Alliance was represented at the July 21st presentation of the gifts with CLIR's program officer Sharon Burney. In addition to SUNO's library director Shatiqua Mosby-Wilson and Erica Witt, Coordinator of Public Services/Assistant Professor, SUNO was represented by faculty, students, library staff as well as Dr. Lisa Mims Devezin, Former Chancellor, and Ted Ellis, SUNO's Museum of Art Director.
Conservations continue with CLIR regarding a second podcast series.
Authenticity Project
The Authenticity Project is a IMLS funded professional development program to build a more inclusive and diverse next gen library workforce. Fellows received training and funding to attend the DLF Forum in October. The goal is to build a more diverse, inclusive, collaborative, and cohesive next-generation digital library workforce. The program ended August 5. Past sessions have touched on project management, grant-writing, and self-care and are directed by cohort interests.
Update: A no-cost six-month extension is under development. Planning may include an event focused on HBCUs and Authenticity Project program participants to be hosted in March or April 2023.
The Digital Library Federation forum is scheduled on October 9-12 in Baltimore, MD. Authenticity fellows will participate in the Forum activities.
Stronger Together: Excellence in Library Leadership
The one-year pilot Leadership Project with Brown University is funded by a Laura Bush 21st Century Librarian grant. Four HBCU Library Alliance librarians and two Brown librarians comprise the cohort. The Kick-Off was hosted at Fisk University (TN). Poet Rhea Sunshine keynoted the event.
Update: The cohort completed Exchange Site visits. HBCU Library Alliance participants exchanged at Brown University (RI). Brown University participants exchanged at Winston-Salem State University (NC).
Board Expert Appointment
Melissa Tedone's bio and letter of interest were presented for consideration as a Board appointed expert. Melissa has co-directed the HBCU Library Alliance Summer Conservation/Preservation project for five years. She would bring various connections, grant writing skills and her expertise to the board.
Stay tuned!
Sandra
Sandra M. Phoenix, Executive Director
HBCU Library Alliance
678-210-5801 ext. 101 (office)
404-702-5854 (cell)
http://www.hbculibraries.orghttp://www.hbculibraries.org/
sphoenix@hbculibraries.orgmailto:sphoenix@hbculibraries.org
Seek justice, honor the ancestors, honor the children and those yet to come.
Follow us on Facebook at https://www.facebook.com/hbculibraryalliance1/ and Twitter at https://twitter.com/HBCULibAlliance
Check out "PULSE!" The HBCU Library Alliance's News Source! - https://hbculibraryalliance.wordpress.com/
Thank you for sharing!
Loretta Parham
AUC Woodruff Library
On Oct 7, 2022, at 10:51 AM, Sandra Phoenix sphoenix@hbculibraries.org wrote:
Greetings Colleagues,
I trust you are well and in good spirits. The August 16th Board meeting summary and program updates are detailed below. Contact me directly if you have questions or need additional information.
August 16th Board Meeting Highlights
The second meeting of the HBCU Library Alliance Board of Directors was held on Tuesday, August 16.
Financials
Accountant Shannon Poll presented the budget and financials, which included a budget review of the $1M Andrew W. Mellon foundation Accelerating Financial Change: Sustaining the HBCU Library Alliance project, outstanding membership invoices and several aged invoice write-offs. The Mellon project budget was developed in consultation with Mellon Nonprofit Finance Fund project consultants and the HBCU Library Alliance team. The Board approved the FY23 budget.
The following project activities were shared during the meeting.
Creating Access to HBCU Library Alliance Archives: Needs, Capacity and Technical Planning
Recommendations from the Creating Access to HBCU Library Alliance Archives: Needs, Capacity and Technical Planning project were shared with the Board. The goals of the 17-month project, in partnership with CLIR, are to build consensus around values, priorities and needs for managing archival collections and to document basic technical capacities.
Recommendations include creating a State of the HBCU Library Alliance address to be shared with all member libraries, providing face to face professional development and networking opportunities, and recruiting more young people to the library science field.
Related to digitization, revisiting the Cornell digitization project activities was suggested. CLIR is interested in continued discussion on a larger implementation project.
Andrew W. Mellon Foundation $1M Change Capital
The $1M Andrew W. Mellon Foundation Change Capital grant, awarded in December 2021, is in collaboration with the Mellon-funded Nonprofit Finance Fund’s Building Financial Resilience project. Sandra Phoenix and Treasurer Tina Rollins were recently interviewed by the NFF team. Follow this link A Conversation with Sandra Phoenix and Tina Rollins about HBCU Library Alliance | Nonprofit Finance Fund (nff.org)https://nff.org/blog/conversation-sandra-phoenix-and-tina-rollins-about-hbcu-library-alliance to access the interview transcript.
Update: Tina Rollins and Sandra Phoenix attended the final session of the NFF Building Financial Resilience program on September 28-30 in New York, NY. NFF will continue their work with the HBCU Library Alliance for the next six months.
Grant Writer
The Grant Writer position has posted to the HBCU Library Alliance’s distribution lists, Indeed and LinkedIn. The three-year part-time contractor position has the primary responsibility of raising required matching funds to complete a NEH (National Endowment for the Humanities) Challenge Grant-funded project “Building Capacity—HBCU.” The position is budgeted at $35K annually. The Director of Development is the next project hire; the position description is in draft format.
Update: Ten resumes were received for the grant writer position. The HR team met on September 15 to begin discussion of 5 potential candidates. Two of the five candidates will be contacted for further discussion.
NEH Building Capacity Grant
Building Capacity is the five-year $365,000 1:1 matching challenge grant that offers a menu of preservation planning documents, collection surveys, treatment and rehousing services, and educational programs to the member libraries. The Conservation Center for Art and Historic Artifacts (CCAHA) is providing professional services to support this component of the project.
The HBCU Library Alliance has raised $160,500.00 of the matching requirement.
Update: Application materials will post in early October for round 2 of the Building Capacity project. CCAHA will host a series of webinars and assist as needed with questions/guidance for members regarding the application. The webinars will be open to all HBCU Library Alliance members to promote professional development within the community.
2022 Summer Conservation/Preservation Internship Project
The HBCU Library Alliance Conservation/Preservation Internship Program, funded by the Kress Foundation, continues to impact student success! The interns are brilliant, talented, and wise beyond their years. Several interns are pursuing a career interest in librarianship or library-related positions.
The six-week project was hosted June 7 through July 14. One of several highlights was the Tuesday, June 23rd “A Conversation with Dr. Carla Hayden” session. The final session was held on July 14th. Kress Foundation President Max Marmor attended the final session. Follow this link:
https://capture.udel.edu/media/HBCULA+Preservation+Internship+2022A+Intern+Project+Presentations/1_9m8ze2vn to access the AMAZING final session presentations.
Update: Samuel Johnson, Chief Librarian, Moorland-Spingarn Research Center, Howard University (DC) and John Diefenderfer, Documentary Heritage Program, New York State Archives have reached out since the final session to express interest in serving as a conservation/preservation host site. Yay!
Site Supervisor Laura Miller, Book and Manuscripts Conservator, Yale University (CT) and Melissa Tedone, Lab Head for Library Materials Conservation, Winterthur University (DE) connected regarding participating in a panel session with interns at the American Institute of Conservators 2023 meeting in Jacksonville, FL. More information is forthcoming.
CLIR – Battle for the Books Competition
The Battle for the Books Competition ended in mid-July. The institution with the greatest number of downloads received a collection of autographed books and original artwork. Follow this link Battle for the Books Prize – Material Memory (clir.org)https://material-memory.clir.org/battle-for-the-books-prize/ to access the autographed books.
Southern University New Orleans (SUNO) is the competition prize winner. Follow this link “There’s Magic in Creating Something from Nothinghttps://material-memory.clir.org/s3-e2-theres-magic-in-creating-something-from-nothing/” to listen to Erica Witt’s episode.
The HBCU Library Alliance was represented at the July 21st presentation of the gifts with CLIR’s program officer Sharon Burney. In addition to SUNO’s library director Shatiqua Mosby-Wilson and Erica Witt, Coordinator of Public Services/Assistant Professor, SUNO was represented by faculty, students, library staff as well as Dr. Lisa Mims Devezin, Former Chancellor, and Ted Ellis, SUNO’s Museum of Art Director.
Conservations continue with CLIR regarding a second podcast series.
Authenticity Project
The Authenticity Project is a IMLS funded professional development program to build a more inclusive and diverse next gen library workforce. Fellows received training and funding to attend the DLF Forum in October. The goal is to build a more diverse, inclusive, collaborative, and cohesive next-generation digital library workforce. The program ended August 5. Past sessions have touched on project management, grant-writing, and self-care and are directed by cohort interests.
Update: A no-cost six-month extension is under development. Planning may include an event focused on HBCUs and Authenticity Project program participants to be hosted in March or April 2023.
The Digital Library Federation forum is scheduled on October 9-12 in Baltimore, MD. Authenticity fellows will participate in the Forum activities.
Stronger Together: Excellence in Library Leadership
The one-year pilot Leadership Project with Brown University is funded by a Laura Bush 21st Century Librarian grant. Four HBCU Library Alliance librarians and two Brown librarians comprise the cohort. The Kick-Off was hosted at Fisk University (TN). Poet Rhea Sunshine keynoted the event.
Update: The cohort completed Exchange Site visits. HBCU Library Alliance participants exchanged at Brown University (RI). Brown University participants exchanged at Winston-Salem State University (NC).
Board Expert Appointment
Melissa Tedone’s bio and letter of interest were presented for consideration as a Board appointed expert. Melissa has co-directed the HBCU Library Alliance Summer Conservation/Preservation project for five years. She would bring various connections, grant writing skills and her expertise to the board.
Stay tuned!
Sandra
Sandra M. Phoenix, Executive Director
HBCU Library Alliance
678-210-5801 ext. 101 (office)
404-702-5854 (cell)
http://www.hbculibraries.orghttp://www.hbculibraries.org/
sphoenix@hbculibraries.orgmailto:sphoenix@hbculibraries.org
Seek justice, honor the ancestors, honor the children and those yet to come.
Follow us on Facebook at https://www.facebook.com/hbculibraryalliance1/ and Twitter at https://twitter.com/HBCULibAlliance
Check out "PULSE!" The HBCU Library Alliance's News Source! - https://hbculibraryalliance.wordpress.com/
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