FYI Amy McBride, Tacoma Arts Administrator City of Tacoma Community & Economic Development Dept. 747 Market #900 Tacoma, WA 98402 253-591-5192 www.tacomaculture.org From: Tacoma Regional Convention and Visitor Bureau [mailto:bridget@traveltacoma.ccsend.com] On Behalf Of Tacoma Regional Convention and Visitor Bureau Sent: Tuesday, April 24, 2012 8:45 AM To: McBride, Amy Subject: Tourism Talks Monthly Newsletter: April Having trouble viewing this email? Click here <http://campaign.r20.constantcontact.com/render?llr=pxqlz8bab&v=001XLulP1S4AUQ6QrbM9t6-wroEgvKhqLETeIacKZruHE70dAnfhuBTmTPOC6RVonaPz9enWio87s6XcovzuP7Ml0iAMYsLn_3Bf9PsgOI5YqYeTyeQWQp2yn9tyz8_FCO0MgWHhNNNbys3K8Aw4WjLjM3olSvmdTGs> You're receiving this email because of your relationship with Tacoma Regional CVB. Please confirm<http://visitor.r20.constantcontact.com/c.jsp?llr=pxqlz8bab&t=1109757110241.30.871041198.2&m=1101517931247&wl=F> your continued interest in receiving email from us. To ensure that you continue to receive emails from us, add bridget@traveltacoma.com<mailto:bridget@traveltacoma.com> to your address book today. You may unsubscribe<http://visitor.constantcontact.com/do?p=un&mse=001uV3jnccU8banShbHRD0-y3Si9EonzeEH&t=001AicyrLpLzwzbL20Rtv1JaQ%3D%3D&reason=001y5KaVlBn7_Y%3D&llr=pxqlz8bab> if you no longer wish to receive our emails. [http://ih.constantcontact.com/fs069/1101517931247/img/1074.png] april 2012 edition national travel + tourism week is approaching [http://ih.constantcontact.com/fs069/1101517931247/img/1114.jpg] National Travel + Tourism Week is May 5-13 and the TRCVB has lots of great activities going on to celebrate! Learn how you can join in on the fun. The TRCVB will recognize and celebrate the week by: * Unveiling the 2012 Pierce County Tourism Ambassadors for the Why Tourism Matters<http://r20.rs6.net/tn.jsp?e=001AcENRvbkNqfs1HKhYKnjqiQwysDMAEJ7AT7WAG5SCyBEyVptt7uk_eToGkeba7aNWNoWyEGiZNvfyyNI1N53Hgu_5fXjelf1xH_p_8p-_R6pqpLiAkvN7g==> campaign * Partnering with Amtrak to welcome visitors arriving in Tacoma Tourism Ambassadors: The new 2012 Pierce County Tourism Ambassadors program recognizes tourism advocates from Tacoma, Lakewood, Puyallup, Sumner, Fife, Gig Harbor and Pierce County. These ambassadors were chosen for their eagerness to help spread the Why Tourism Matters<http://r20.rs6.net/tn.jsp?e=001AcENRvbkNqfs1HKhYKnjqiQwysDMAEJ7AT7WAG5SCyBEyVptt7uk_eToGkeba7aNWNoWyEGiZNvfyyNI1N53Hgu_5fXjelf1xH_p_8p-_R6pqpLiAkvN7g==> message throughout our communities. The TRCVB will unveil a new ambassador each day throughout Tourism Week via email and social media. Coming soon: keep your eyes out for campaign posters! Help spread the word of tourism by sharing these posters and displaying them at your place of business. Amtrak Greeting: On Friday, May 11, the TRCVB will welcome incoming travelers at the Amtrak train station in Tacoma. We will distribute Tacoma + Pierce County Visitor Guides and provide regional information. Be a part of tourism in action and join the TRCVB in extending a personal welcome to visitors! The Amtrak "Welcome to Our City" booth will greet arrivals from Eugene, Ore. at 10:56 a.m. and a northbound California train at 7:11 p.m. This is a great opportunity for you to present your company to travelers and get business to your doors! If you have any questions or want to join in the National Travel + Tourism Week celebrations, contact Andrea at [253] 284-3268 or andrea@traveltacoma.com<mailto:andrea@traveltacoma.com>. trcvb team spotlight: shoe-addict annika <http://r20.rs6.net/tn.jsp?e=001AcENRvbkNqfU6EseXLazwFjg_W_9mgxGQMhf68PSN85NlHvEhIGJt6F9BaF9Y6oNj_XPFiCvKlMRijveO4yG30LU_1QzAYxWIlc_XdkZaumblg0zxp53oDghqodRRVzCr4A819Vju9rKpnH2OXFyOA==>[http://ih.constantcontact.com/fs069/1101517931247/img/1113.jpg]<http://r20.rs6.net/tn.jsp?e=001AcENRvbkNqfU6EseXLazwFjg_W_9mgxGQMhf68PSN85NlHvEhIGJt6F9BaF9Y6oNj_XPFiCvKlMRijveO4yG30LU_1QzAYxWIlc_XdkZaumblg0zxp53oDghqodRRVzCr4A819Vju9rKpnH2OXFyOA==><http://r20.rs6.net/tn.jsp?e=001AcENRvbkNqfU6EseXLazwFjg_W_9mgxGQMhf68PSN85NlHvEhIGJt6F9BaF9Y6oNj_XPFiCvKlMRijveO4yG30LU_1QzAYxWIlc_XdkZaumblg0zxp53oDghqodRRVzCr4A819Vju9rKpnH2OXFyOA==>The TRCVB welcomes its newest team member, Annika Carow! Annika joins the TRCVB as the Online Marketing Coordinator. She will update the TravelTacoma.com<http://r20.rs6.net/tn.jsp?e=001AcENRvbkNqdpnN5tC-EMu6jGrFC2q-pJ3PIU9Hz0onvzzpEIMBi_nUb3p2EHSqb19v3FubQAGOkbEWS1FDDsaGTKZOd-Or2iCt3t9AWO4RTEzgdTVAAo0g==> website, mobile site and social media sites. Annika is a student at Pacific Lutheran University [PLU], graduating in May with a bachelor's degree in business marketing and a minor in communication. She also works as the Assistant General Manager at PLU's MediaLab, a student-run multimedia agency and applied internship and research program. Annika is a busy college student, but she finds time for several hobbies outside of her work/school life. She loves to attend concerts, primarily non-mainstream, indie-alternative groups. She is also a bit of a foodie: she enjoys trying out all types of restaurants in the area. Annika is a self-proclaimed coffee snob. While Cutter's Point and Forza shops are her favorites, she prefers to make her own so it's done just the way she likes. Annika is an animal lover [especially penguins], Lifetime Channel movie fanatic, TV show faithful and former ballerina. And what normal college-aged girl doesn't love shoes? This fashionista proudly owns more than 100 pairs! Connect with Annika at [253] 284-3265 or annika@traveltacoma.com<mailto:annika@traveltacoma.com>. how to submit a rocking proposal [http://ih.constantcontact.com/fs069/1101517931247/img/1115.jpg]Do you ever get overwhelmed by the leads we send out requesting proposals for meetings and events? Do you often wonder how to go about submitting your proposal? Take some advice from meeting planners on how to submit a rocking proposal-it could make your life a whole lot easier! Here are nine quick tips for submitting proposals to the TRCVB: 1. Fully answer the questions that are asked, and only answer what's being asked-don't add irrelevant information. Meeting planners send RFPs with the information they need to make their decisions. Other information takes extra time to go through and bogs down the process. 2. Make your proposal as clear as possible. Include a cover sheet with an overview of what the planner will find in the proposal with a table of contents. Make the total costs clear [attrition costs, guest room nights, etc.], make note of any important dates and include anything that will add value to the meeting. List out things that are extra [not in the original RFP] so that the planner can see the added value. 3. List out all concessions you're willing to give followed by a dollar amount. 4. Include meeting room names. Meeting planners want to know so they can verify dimensions and size. This can be a deal breaker! Include diagrams too-meeting planners will take the time to look at these. 5. Don't send outdated menus! Meeting planners like to know current menus and pricing. They understand it will change by the time they get there, but they want to get an idea. 6. Send your proposal how and when the meeting planner requests. Find this information in the "action required" section of the lead the TRCVB sent. Meeting planners typically want proposals sent directly to them or have the TRCVB send over all of the proposals in a bid packet. Sending your proposals how and when the meeting planner wants is very important! It shows you listen to their needs and wants and will be a delight to work with! 7. Don't forget your contact information. Meeting planners want your email and your direct line. They want to call you, not your receptionist! 8. Follow-up with what you propose. Give a friendly phone call or email. Meeting planners love to develop relationships and they want to create lasting ones. 9. Do what you can to make the process simpler for the planner. Send Outlook reminders and take the time to find out what's important to them. If they have a special need or request, work with them to make it happen! Have questions or want more information? Contact Kyla at [253] 284-3269 or kyla@traveltacoma.com<mailto:kyla@traveltacoma.com>. [http://ih.constantcontact.com/fs069/1101517931247/img/1075.png] Discounted prices [20% off with a six-month prepay, or 25% off with a 12-month prepay]TIP: The TRCVB can help you make the most of your internal marketing and campaign programs. The TRCVB works with many outside vendors to make our jobs more efficient, which in turn benefits our members. One vendor we use for a majority of our email campaigns is Constant Contact<http://r20.rs6.net/tn.jsp?e=001AcENRvbkNqc-EdYErRF381fAcwDldVy2Ww9IuLjtTtDYRBigOsdOuYDN0DWi6H6bfmUjAO1BzIzPWkQ30NjqXQ6duKjE2ceyuqPoFksokNfxMSR8zwGaRYMGAwycZzesbUUTSxGC2AdhQ0qqPtjM_X_CR5P-dyVs>. Constant Contact is the online software we use to send out Tourism Talks. It is a great way to distribute social campaigns, online surveys, newsletters, event marketing, email marketing and any sort of mass message to a large audience. The TRCVB has joined forces with the Constant Contact team and is now a Constant Contact Partner. What this means, is that any TRCVB member who decides to sign up for Constant Contact's services can do so under our Partner Name and receive some great benefits: * Discounted prices [20% off with a six-month prepay, or 25% off with a 12-month prepay] * Free support * Free live or recorded webinars * In-person seminars * And more! Have questions? Contact Emily at [253] 284-3263 or emily@traveltacoma.com<mailto:emily@traveltacoma.com>. Want to sign up? Visit the TRCVB's Constant Contact signup page<http://r20.rs6.net/tn.jsp?e=001AcENRvbkNqdlVAqvY08bMoBjEi1Eam6PRhscw_UOQY7KT7sAVLxq5Bk78wskQWrXzH6OKECiIgzRMJSjImC5k0Em5hsSWVTymQs7xMr2_UFPXGNdPlpl9T92sMQvkJ_SSADrsOwIav1qDh32Wfd7bg==> today! 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In 2011, Pierce County saw an estimated 4.993 million visitors, which resulted in $887 million in spending and $66.8 million in tax receipts. Travel spending in 2011 generated 10,060 Pierce County jobs. 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Undergoing a gorgeous transformation, watch its new look take shape by late summer of 2012! [253] 272-2750 fosswaterwayseaport.org<http://r20.rs6.net/tn.jsp?e=001AcENRvbkNqcIy_r5WR3cPqQpgz7YgVBo6v1AmXSpTYpqwsKbn67YrXAFgoDbiIrA-kFmQ6sn3RAaBAMBEdrrk1JrLKqAzkVgn0UhkuEQ5ffvXtEZlTXx43aBbEqCjaAa> Pacific Lutheran University is located in the heart of Washington and offers a beautifully wooded and intimate campus environment, sweeping views of Mt. Rainier and easy accessibility to both Tacoma and Seattle. 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