Newcomer here... we are excited to finally have our CollectionSpace up and running. I am busy learning as I go! Here's a question that came up today: I just cataloged 15 objects that will live in the same box on the same shelf. Is there a good way to update the location for all 15 objects at once? Does it make sense to create a Loc/Mov/Inv record with the location and then add the 15 catalog records in question? Or might that cause troubles in the future when we change the location of just one of these objects if it goes on exhibit, etc? Is it better to just do individual Loc/Mov/Inv records for each object? Thanks, *Emily Robinson * *Collections Manager* *Birthplace of Country Music* t: 423-573-1927 | BirthplaceofCountryMusic.org <http://www.birthplaceofcountrymusic.org/> *Birthplace of Country Music Museum *– Open: Tuesday-Sunday *Bristol Rhythm & Roots Reunion *– September 21-23, 2018 *Radio Bristol *– Listen live at ListenRadioBristol.org <http://www.birthplaceofcountrymusic.org/radio/>

Emily - This situation is just what the "hard save" was made for. Create the L/M/I, add the 15 objects, and then hard save. That way, the record can't be edited and someone can't inadvertently change the location for 15 objects. In general, we also recommend adding a new L/M/I record whenever the location of an object is changed vs. editing an existing record. That way, you can see the location history of an object / group of objects. Hope this helps, Megan Megan Forbes CollectionSpace Program Manager megan.forbes@lyrasis.org 917.267.9676 Cell meganbforbes Skype ________________________________ From: Talk <talk-bounces@lists.collectionspace.org> on behalf of Emily Robinson <erobinson@birthplaceofcountrymusic.org> Sent: Monday, January 29, 2018 1:10:51 PM To: talk@lists.collectionspace.org Subject: [Talk] Updating location for multiple records at once Newcomer here... we are excited to finally have our CollectionSpace up and running. I am busy learning as I go! Here's a question that came up today: I just cataloged 15 objects that will live in the same box on the same shelf. Is there a good way to update the location for all 15 objects at once? Does it make sense to create a Loc/Mov/Inv record with the location and then add the 15 catalog records in question? Or might that cause troubles in the future when we change the location of just one of these objects if it goes on exhibit, etc? Is it better to just do individual Loc/Mov/Inv records for each object? Thanks, Emily Robinson Collections Manager [cid:image001.png@01D217FA.02571510] Birthplace of Country Music t: 423-573-1927<tel:423-573-1927> | BirthplaceofCountryMusic.org<http://www.birthplaceofcountrymusic.org/> Birthplace of Country Music Museum – Open: Tuesday-Sunday Bristol Rhythm & Roots Reunion – September 21-23, 2018 Radio Bristol – Listen live at ListenRadioBristol.org<http://www.birthplaceofcountrymusic.org/radio/>

Perfect, thanks Megan! *Emily Robinson * *Collections Manager* *Birthplace of Country Music* t: 423-573-1927 | BirthplaceofCountryMusic.org <http://www.birthplaceofcountrymusic.org/> *Birthplace of Country Music Museum *– Open: Tuesday-Sunday *Bristol Rhythm & Roots Reunion *– September 21-23, 2018 *Radio Bristol *– Listen live at ListenRadioBristol.org <http://www.birthplaceofcountrymusic.org/radio/> On Mon, Jan 29, 2018 at 1:14 PM, Megan Forbes <megan.forbes@lyrasis.org> wrote: > Emily - > > > This situation is just what the "hard save" was made for. Create the > L/M/I, add the 15 objects, and then hard save. That way, the record can't > be edited and someone can't inadvertently change the location for 15 > objects. > > > In general, we also recommend adding a new L/M/I record whenever the > location of an object is changed vs. editing an existing record. That way, > you can see the location history of an object / group of objects. > > > Hope this helps, > > Megan > > > Megan Forbes > CollectionSpace Program Manager > *megan.forbes@lyrasis.org <megan.forbes@lyrasis.org>* > 917.267.9676 <(917)%20267-9676> Cell > meganbforbes Skype > > > ------------------------------ > *From:* Talk <talk-bounces@lists.collectionspace.org> on behalf of Emily > Robinson <erobinson@birthplaceofcountrymusic.org> > *Sent:* Monday, January 29, 2018 1:10:51 PM > *To:* talk@lists.collectionspace.org > *Subject:* [Talk] Updating location for multiple records at once > > Newcomer here... we are excited to finally have our CollectionSpace up and > running. I am busy learning as I go! > > Here's a question that came up today: I just cataloged 15 objects that > will live in the same box on the same shelf. Is there a good way to update > the location for all 15 objects at once? Does it make sense to create a > Loc/Mov/Inv record with the location and then add the 15 catalog records in > question? Or might that cause troubles in the future when we change the > location of just one of these objects if it goes on exhibit, etc? Is it > better to just do individual Loc/Mov/Inv records for each object? > > Thanks, > > *Emily Robinson * > *Collections Manager* > > *Birthplace of Country Music* > > t: 423-573-1927 | BirthplaceofCountryMusic.org > <http://www.birthplaceofcountrymusic.org/> > > > > *Birthplace of Country Music Museum *– Open: Tuesday-Sunday > > *Bristol Rhythm & Roots Reunion *– September 21-23, 2018 > > *Radio Bristol *– Listen live at ListenRadioBristol.org > <http://www.birthplaceofcountrymusic.org/radio/> >