Greetings Colleagues, This is your reminder that Friday, November 4th is the finish line for Building Capacity applications. The webinar series begins Tuesday, November 8th. See details below and share with your colleagues. Respectfully, Sandra From: Sandra Phoenix Sent: Thursday, October 6, 2022 10:48 AM To: hbcu-libadmin@lists.hbculibraries.org Subject: Building Capacity Year 2 - Apply for Funding Greetings Colleagues, I trust you're well and in good spirits. This e-mail provides information and application materials for the second round of the Building Capacity for Humanities Special Collections at HBCUs program. As you recall, the HBCU Library Alliance was awarded a $365,000 National Endowment for the Humanities (NEH) Building Capacity one-to-one matching challenge grant in 2018. The goal of the program is to build capacity for the long-term preservation and conservation of collections at member libraries. To date, $160,500 has been raised to meet the one-to-one matching requirement of the grant. Follow this link http://hbculibraries.org/humanities-2019.html for information on the program and the first round of institutions to receive subgrant awards. Building Capacity - Year 2 Building Capacity - Year 2 will offer a menu of preservation planning documents, collection surveys, treatment and rehousing services, and educational programs to member libraries in good standing. Through this outreach, the HBCU Library Alliance will assist member libraries in building capacity for fundraising for special collection initiatives, documenting cultural heritage materials, increasing accessibility of special collection items, and promoting the humanities significance of their broad collections of rare materials and their irreplaceable cultural heritage artifacts. The Conservation Center for Art and Historic Artifacts (CCAHA) is providing professional services to support this component of the project. Follow this link Building Capacity 2022 Project Description and Costs Form<http://hbculibraries.org/images/CCAHA-HBCU-prjt-desc-2022.pdf> for a listing of program options and costs. Apply for Funding A total of $180,000 is available for project funding. Libraries may apply for up to $30,000 in projects and may request a variety of projects in a single request. The $30,000 figure will ensure that a minimum of five HBCU libraries will receive funds in each of the remaining funding rounds, although it is anticipated that the majority of subgrants will be smaller ($6,000 - 14,000) allowing for a larger number of HBCU libraries to receive funding for projects during the subgrant rounds. The library will assume responsibility for implementation of the project and will submit final reports to the HBCU Library Alliance at the conclusion of their projects. Building Capacity - Year 2 Virtual Series The Building Capacity - Year 2 virtual series is scheduled to begin the week of November 6, 2022 and end the week of March 5, 2023. This program is open to all library employees, Work Study students, and interns of member institutions in good standing. Encourage your colleagues to participate. Registration is open now and required for all sessions. Seven webinars will be presented to re-introduce the program and component services. Webinar registration is available here for each of the sessions: Building Capacity 2022 Webinar Registration<https://secure.lglforms.com/form_engine/s/qpl8iYM_Yx_HzGsmLyETEQ?t=1664462596> 1. Introduction to Emergency Planning and Risk Assessment Webinar: Tuesday, November 8th at 10am ET | Discussion: Wednesday, November 9th at 10am ET One of the most important steps any cultural institution can take to safeguard collections is to be prepared in the event of an emergency or disaster. This webinar will provide a "big picture" overview of emergency planning and preparedness. Terminology of emergency planning, the basic components of an emergency preparedness and response plan, and the importance of risk assessment will be discussed. Click here to view program details.<https://ccaha.org/introduction-emergency-planning-and-risk-assessment> 1. An Introduction to Housekeeping in Collection Spaces Webinar: Tuesday, December 6th at 10am ET | Discussion: Wednesday, December 7th at 10am ET Housekeeping plays a crucial role in the successful management and care of archival, library, and museum collections. Informed and regularly scheduled cleaning and other housekeeping tasks significantly benefit both the health and safety of collections materials and the infrastructure that supports them. In addition, a well-rounded housekeeping program can support other essential functions of an organization, such as security, pest management, and building maintenance. This session will examine best practices for dusting and vacuuming collections objects. Discussion includes tips for drafting these tasks in a housekeeping plan, what to consider when purchasing supplies and equipment, and steps your site can implement to generally reduce dirt and dust from entering collections spaces. Click here to view program details.<https://ccaha.org/introduction-housekeeping-collection-spaces> 3. Integrated Pest Management (IPM) Webinar: Tuesday, January 17th at 10am ET | Discussion: Wednesday, January 18th at 10am ET Identifying particular pest species and the risks they pose to collections is an essential component in protecting environments and detecting materials damage. This webinar offers recommendations for developing an IPM plan in museums, galleries, libraries, and archives, and addresses pest identification, monitoring, and eradication treatments. Click here to view program details.<https://ccaha.org/integrated-pest-management-ipm> 4. Mold: Prevention, Detection, and Recovery Webinar: Tuesday, January 24th at 10am ET | Discussion: Wednesday, January 25th at 10am ET Mold spores are always present, even in the cleanest spaces. When too much moisture is present, due to a water leak or a poorly functioning HVAC system, mold outbreaks can occur. As it grows, mold attacks and weakens leather, cloth, and paper, and often causes permanent staining. Some molds also make people sick. How can collections staff stop mold from growing? And what should they do when they find it? This workshop will answer these questions by explaining the environmental factors that allow mold to grow. It will also discuss how to identify mold, how to protect people from health hazards associated with mold, and how to stop mold from spreading within a collection. Click here to view program details.<https://ccaha.org/mold-prevention-detection-and-recovery> 5. An Introduction to Cyclical Building Maintenance Webinar: Tuesday, February 7th at 10am ET | Discussion: Wednesday, February 8th at 10am ET A key component of collections management, the cyclical building maintenance plan provides a regular schedule for inspection and maintenance activities. When consistently applied and updated, this document can guide collections staff, facilities, and other site departments in preparing for large maintenance expenditures while preventing small issues from turning into bigger, more costly projects. This session addresses what tasks to include in a cyclical maintenance plan and tips for making the plan a collaborative and living document, as well as steps to take when preparing collection spaces for routine maintenance projects. Click here to view program details.<https://ccaha.org/introduction-cyclical-building-maintenance> 6. Understanding Archives: An Introduction to Archival Basics Webinar: Tuesday, February 21st at 10am ET | Discussion: Wednesday, February 22nd at 10am ET Proper archival procedures enable safe and effective management of collections, yet volunteers, historians, and those with archival responsibilities in addition to other duties may find themselves in the position of "archivist" without formal training in the profession. Topics covered during this workshop include the fundamentals of archival appraisal, acquisition, and access; proper storage materials; and the most common preservation problems found with paper-based archival collections. This workshop will touch briefly on processing, arrangement, and description. Click here to view program details.<https://ccaha.org/understanding-archives-introduction-archival-basics> 7. Creating Physical Access: Setting Handling Guidelines Webinar: Tuesday, March 7th at 10am ET | Discussion: Wednesday, March 8th at 10am ET As collection caretakers, we often have to balance the primary goals of care and access. Setting safe boundaries for physical access to collections can be accomplished by providing consistent handling procedures for anyone using collection materials. This webinar will discuss writing handling guidelines, training both staff and researchers on how to properly handle materials, determining specific guidelines for particularly fragile materials, and housing considerations for heavily used materials. Click here to view program details.<https://ccaha.org/creating-physical-access-setting-handling-guidelines> Application Materials 1. The application is located at this link: Building Capacity 2022 Funding Application<https://forms.gle/swyUjKpFt3DK8Nj36>. To access the application and to save your progress, sign up for a free Gmail account or sign into your Gmail account. Applications are due no later than Friday, November 4th. Alanna Shafer, CCAHA Preservation Services Coordinator, is available at ashaffer@ccaha.org<mailto:ashaffer@ccaha.org> or 215-545-0613, ext. 300 to assist with application questions or needed additional information. 1. Access this link Building Capacity 2022 Collection and Materials Form<http://hbculibraries.org/images/building-capacity-collections-form.docx> for the Collections and Materials Form. You must download the form to complete it. Upload the completed form to your application (Section C: Collections) or email it to LaTasha Denard, HBCU Library Alliance Executive Assistant, at ldenard@hbculibraries.org<mailto:ldenard@hbculibraries.org>. Contact LaTasha Denard if you have any questions about downloading the form. 2. Access this link Building Capacity 2022 Project Description and Costs Form<http://hbculibraries.org/images/CCAHA-HBCU-prjt-desc-2022.pdf> for a listing of projects and costs. Submit your funding application and any requested supporting documentation no later than Friday, November 4th. A Steering Committee will be organized to make funding decisions. Subgrant awards will be announced in early December. Let me know if you have questions or need additional information. Stay tuned! Sandra Sandra M. Phoenix, Executive Director HBCU Library Alliance 678-210-5801 ext. 101 (office) 404-702-5854 (cell) http://www.hbculibraries.org<http://www.hbculibraries.org/> sphoenix@hbculibraries.org<mailto:sphoenix@hbculibraries.org> Seek justice, honor the ancestors, honor the children and those yet to come. Follow us on Facebook at https://www.facebook.com/hbculibraryalliance1/ and Twitter at https://twitter.com/HBCULibAlliance Check out "PULSE!" The HBCU Library Alliance's News Source! - https://hbculibraryalliance.wordpress.com/